Terms of Use
Effective June 18, 2026
[BRACKETED] field, and have qualified counsel review and finalise this document before public launch.1. Acceptance of these terms
These Terms of Use (the "Terms") are a binding agreement between you and [LEGAL ENTITY NAME], [ENTITY TYPE & REGISTRATION No.] ("we", "us"), and govern your access to and use of Sponsor Manager and related sites, apps, and APIs (the "Service"). By creating an account, clicking to accept, or using the Service, you agree to these Terms. If you are accepting on behalf of an organisation, you represent that you are authorised to bind it. If you do not agree, do not use the Service.
2. Definitions
"Workspace" means the isolated tenant created for your club or organisation. "Your Content" means the data, files, and information you or your users submit to the Service. "Users" means the individuals you authorise to access your Workspace.
3. Eligibility & accounts
You must be at least 18 and able to form a binding contract. You are responsible for all activity under your account and your Users' accounts, and for keeping credentials secure. Notify us promptly at [CONTACT EMAIL] of any unauthorised use. You are responsible for your Users' compliance with these Terms.
4. Workspaces & tenant isolation
Each Workspace's data is logically isolated and access-controlled so that one Workspace cannot read or modify another's data. You must not attempt to access any Workspace, account, or data that is not yours, or to probe, scan, or test the security of the Service except under a programme we authorise in writing.
5. Your content & data ownership
As between you and us, you own Your Content. You grant us a limited licence to host, process, and transmit Your Content solely to provide and support the Service. You are responsible for the accuracy and legality of Your Content and for having the rights and lawful basis to submit it, including any personal data about your contacts.
6. Acceptable use
You agree not to: (a) use the Service unlawfully or to upload unlawful, infringing, or harmful content; (b) attempt to gain unauthorised access to the Service or other tenants' data; (c) reverse engineer, resell, or build a competing product from the Service except as permitted by law; (d) interfere with or disrupt the Service; or (e) use it to send spam or to process data in breach of applicable law.
7. Third-party integrations
The Service may let you connect third-party services (for example Google or Microsoft sign-in, or — where enabled — mailbox and calendar capture). Your use of those services is governed by their own terms, and you authorise us to access them on your behalf only to the extent you configure. We are not responsible for third-party services, and connected data is handled per the in-app privacy controls you set.
8. Plans, beta & fees
The Service, or parts of it, may be offered as a beta or free of charge and may change or be withdrawn at any time. Paid plans, fees, billing, and renewal terms, if any, will be as described at sign-up or in a separate order. [ADJUST OR REMOVE THIS SECTION TO MATCH YOUR COMMERCIAL MODEL.]
9. Intellectual property
We and our licensors own all rights in the Service, including its software, design, and trademarks. These Terms grant you a limited, non-exclusive, non-transferable right to use the Service during your subscription. We may use aggregated, de-identified usage data to operate and improve the Service.
10. Privacy & data protection
Our handling of personal data is described in our Privacy Policy [LINK]. Where we process personal data on your behalf, the parties will comply with applicable data-protection law [AND ENTER A DATA PROCESSING AGREEMENT WHERE REQUIRED, e.g. UK/EU GDPR].
11. Confidentiality
Each party may receive non-public information from the other. The receiving party will protect it with reasonable care and use it only to perform under these Terms, except where disclosure is required by law.
12. Disclaimers
The Service is provided "as is" and "as available" without warranties of any kind, whether express, implied, or statutory, including merchantability, fitness for a particular purpose, and non-infringement. We do not warrant that the Service will be uninterrupted, error-free, or that AI-generated insights (including sponsor health scores and narratives) are accurate or suitable for any decision; they are advisory only. Because the Service is at an early stage (see Section 14), it may be unstable and Your Content may be lost, corrupted, or deleted; we do not guarantee any backup, retention, or recoverability of data.
13. Limitation of liability
To the maximum extent permitted by law, neither party is liable for indirect, incidental, special, consequential, or punitive damages, or for lost profits or data. Our total aggregate liability arising out of or relating to the Service will not exceed [the greater of the amounts you paid us in the 12 months before the claim, or [AMOUNT/CURRENCY]]. Nothing limits liability that cannot be limited by law.
14. MVP / pre-release testing; no liability for data loss
IMPORTANT — PLEASE READ. The Service is an early-stage, pre-release minimum viable product (MVP) made available to you for evaluation and testing only. It may be incomplete, unstable, or unsupported, and may change, break, or be discontinued at any time without notice. During any MVP, beta, free, or testing period: (a) the Service is not intended for production use or as a system of record; (b) Your Content may be lost, corrupted, deleted, or become temporarily or permanently inaccessible, and we do not guarantee any backup, availability, retention, recovery, or data integrity; and (c) you are responsible for independently maintaining your own backups of any data you consider important and for verifying any output before relying on it. To the maximum extent permitted by law, we will have no liability to you or your Users for any loss of, corruption of, deletion of, or inability to access Your Content or any other data, or for any other loss or damage, arising from or relating to your use of the Service during any such period. You accept these risks and use the Service for testing at your own risk. This Section does not limit any liability that cannot be excluded or limited under applicable law (including, where applicable, statutory data-protection rights).
15. Indemnification
You will defend and indemnify us against third-party claims arising from Your Content or your use of the Service in breach of these Terms or applicable law, except to the extent caused by us.
16. Term & termination
These Terms apply while you use the Service. You may stop and close your account at any time. We may suspend or terminate access for material breach, legal risk, or non-payment. On termination, your right to use the Service ends; we will make Your Content available for export for [RETENTION PERIOD] where reasonably practicable, after which we may delete it.
17. Changes to these terms
We may update these Terms. When we do, we will update the effective date and may require you to re-accept. Material changes will be notified by reasonable means. Continued use after changes take effect means you accept the revised Terms.
18. Governing law & disputes
These Terms are governed by the laws of [JURISDICTION], and the courts of [JURISDICTION/VENUE] have exclusive jurisdiction, without regard to conflict-of-laws rules. [INSERT ANY ARBITRATION / INFORMAL-RESOLUTION TERMS IF DESIRED.]
19. Contact
Questions about these Terms: [LEGAL ENTITY NAME], [REGISTERED ADDRESS], [CONTACT EMAIL].